Scientific and scholarly publications provide the main vehicle to disseminate findings, thoughts, and analysis to the scientific, academic, and lay communities. For academic activities to contribute to the advancement of knowledge, they must be published in sufficient detail and accuracy to enable others to understand and elaborate the results. For the authors of such work, successful publication improves opportunities for academic funding and promotion while enhancing scientific and scholarly achievement and repute. At the same time, the benefits of authorship are accompanied by a number of responsibilities for the proper planning, conducting, analysis, and reporting of research, and the content and conclusions of other scholarly work. As a respected member of the academic community, it is the responsibility of Chitkara University to protect these fundamental elements of the scientific and scholarly process. This policy provides an educational resource describing the essential considerations and requirements in responsible authorship and publication at Chitkara University.
The following principles define Chitkara University's policy on authorship of publications.
An author is generally considered to be an individual who has made substantial intellectual contributions to a scientific investigation. All authors should meet the following three criteria, and all those who meet the criteria should be authors:
As a practical matter in the case of publications with multiple authors, one author should be designated as the lead author. The lead author assumes overall responsibility for the manuscript, and also often serves as the managerial and corresponding author, as well as providing a significant contribution to the research effort. A lead author is not necessarily the principal investigator or project leader. The lead author is responsible for:
All co-authors of a publication are responsible for:
An individual retains the right to refuse co-authorship of a manuscript if s/he does not satisfy the criteria for authorship.
The order of authors is a collective decision of the authors or study group. This policy does not address questions or disputes regarding the order of authorship on publications. It is not possible for the University to define the order of authorship. In conjunction with the lead author, co-authors should discuss authorship order at the onset of the project and revise their decision as needed. All authors must work together to make these informed judgments.
All authors, in manuscripts submitted for review and publication, must acknowledge/disclose the source(s) of support for the work. Support includes research and educational grants, salary or other support, contracts, gifts, and departmental, institutional and hospital support.
Authors shall fully disclose, in all manuscripts to journals, all relevant financial interests that could be viewed as a potential conflict of interest or as required by the University and/or journal. All such financial interests must also be reported internally as required by the University’s conflict of interest policies.
In the interests of transparency and to help readers to form their own judgments of potential bias, Chitkara University journals require authors to declare to the editors any competing financial interests in relation to the work described. The corresponding author is responsible for submitting a competing financial interest’s statement on behalf of all authors of the paper. Authors submitting their manuscripts using the journal's online manuscript tracking system are required to make their declaration as part of this process and to specify the competing interests in cases where they exist. In other cases, usually for articles that have been commissioned by an editor, the journal office will send the author a form to complete and sign before publication of the article. A sample of the form sent to authors by the journal office is available. Authors who have made a competing financial interest declaration as part of the online manuscript submission process do not need to complete and send a separate form. Authors are required to include a statement at the end of their article to declare whether or not they have any competing financial interests. If the statement is more than a few lines long, the details will be made available in the online version of the article.
For the purposes of this statement, competing interests are defined as those of a financial Chitkara University that, through their potential influence on behaviour or content or from perception of such potential influences, could undermine the objectivity, integrity or perceived value of a publication.
They can include any of the following:
Funding: Research support (including salaries, equipment, supplies, reimbursement for attending symposia, and other expenses) by organizations that may gain or lose financially through this publication.
Employment: Recent (while engaged in the research project), present or anticipated employment by any organization that may gain or lose financially through this publication.
Personal financial interests: Stocks or shares in companies that may gain or lose financially through publication; consultation fees or other forms of remuneration from organizations that may gain or lose financially; patents or patent applications whose value may be affected by publication. It is difficult to specify a threshold at which a financial interest becomes significant, but one possible practical alternative guideline will be: "Any undeclared competing financial interests that could embarrass you were they to become publicly known after your work was published." The Mandatory Submission Form should be signed by the corresponding (submitting) author and the corresponding author’s signature is sufficient provided that the corresponding author understands that he or she signs on behalf of the other authors who have not signed the form. An author’s name can be removed only at his/her request, but all coauthors must sign a change of authorship agreement for any change in authorship (additions, removals, or change of order) to be made.
Peer review is widely accepted as an essential, if not the essential component, in the scientific publication process.
The following types of contribution to Chitkara University journals are peer-reviewed: Articles, Letters, Brief Communications, Communications Arising, Technical Reports, Analysis, Reviews, Perspectives, Progress articles and Insight articles. All forms of published correction may also be peer-reviewed at the discretion of the editors. Other contributed articles are not usually peer-reviewed. Nevertheless, articles published in these sections, particularly if they present technical information, may be peer-reviewed at the discretion of the editors. For any general questions and comments about the peer-review process, the journal or its editorial policies that are not addressed here, we encourage reviewers to contact us using the feedback link that will be made available by the editor in the mail. Questions about a specific manuscript should be directed to the editor who is handling the manuscript.
We ask peer-reviewers to submit their reports via our secure online system by following the link provided in the editor's email. There is an online help guide to assist in using this system, and a helpdesk email account for any technical problems.
To be published in a Chitkara University journal, a paper should meet four general criteria:
The review process
All submitted manuscripts are read by the editorial staff. To save time for authors and peer- reviewers, only those papers that seem most likely to meet our editorial criteria are sent for formal review. Those papers judged by the editors to be of insufficient general interest or otherwise inappropriate are rejected promptly without external review (although these decisions may be based on informal advice from specialists in the field). Manuscripts judged to be of potential interest to our readership are sent for formal review, typically to two or three reviewers, but sometimes more if special advice is needed. The editors then make a decision based on the reviewers' advice, from among several possibilities:
Reviewers are welcome to recommend a particular course of action, along with arguments for and against publication which are often more helpful to the editors. Editorial Board will evaluate the strength of the arguments raised by each reviewer and may return to reviewers for further advice, particularly in cases where they disagree with each other, and will take the final decision in this regard. Editors will not send a resubmitted paper back to the reviewers if it seems that the authors have not made a serious attempt to address the criticisms.
Reviewer selection is critical to the publication process, and we base our choice on many factors, including expertise, reputation, specific recommendations and our own previous experience of a reviewer's characteristics.
If a reviewer does not have access to any published paper that is necessary for evaluation of a submitted manuscript, the journal’s editor will supply the reviewer with a copy.
The primary purpose of the review is to provide the editors with the information needed to reach a decision. Confidential comments to the editor are welcome, but it is helpful if the main points are stated in the comments for transmission to the authors. The ideal review should answer the following questions:
It is extremely helpful to the editors if reviewers can advise on some of the following points:
Reviewers are expected to respond promptly within the number of days agreed. If reviewers anticipate a longer delay than previously expected, we ask them to let us know so that we can keep the authors informed and, where necessary, find alternatives.
We do not release reviewers' identities to authors or to other reviewers, except when reviewers specifically ask to be identified. We ask reviewers not to identify themselves to authors without the editor's knowledge.
As a matter of policy, we do not suppress reviewers' reports; any comments that were intended for the authors are transmitted, regardless of what we may think of the content. We strongly encourage reviewers to state plainly their opinion of a paper.
We are continually impressed with peer review's positive impact on almost every paper we publish. Even papers that are misunderstood by reviewers are usually rewritten and improved before resubmission. Mistakes are made, but peer review, through conscientious effort on the part of referees, helps to protect the literature, promote good science and select the best.
Chitkara University journal editors may seek advice about submitted papers not only from technical reviewers but also on any aspect of a paper that raises concerns. These may include, for example, ethical issues or issues of data or materials access. Very occasionally, concerns may also relate to the implications to society of publishing a paper, including threats to security. In such circumstances, advice will usually be sought simultaneously with the technical peer-review process. As in all publishing decisions, the ultimate decision whether to publish is the responsibility of the editor of the journal concerned.
We recognize our responsibility to correct errors that we have previously published. Our policy is to consider refutations (readers' criticisms) of primary research papers, and to publish them (in concise form) if and only if the author provides compelling evidence that a major claim of the original paper was incorrect. Refutations are peer-reviewed, and where possible they are sent to the same referees who reviewed the original paper. Some submitted refutations are eventually published as retractions by the paper's authors. In both cases, the published refutation or retraction is linked online to the original paper, and the published paper is linked online to the refutation or retraction. Editorial decisions in such cases are based on considerations of reader interest, novelty of arguments, integrity of the publication record and fairness to the parties involved. Publication may take various forms at the discretion of the editor.
The Chitkara University journals operate the following policy for making corrections to the print and online versions of their peer-reviewed content. Publishable amendments requested by the authors of the publication are represented by a formal printed and online notice in the journal because they affect the publication record and/or the scientific accuracy of published information. Where these amendments concern peer-reviewed material, they fall into one of four categories: erratum, corrigendum, retraction or addendum, described here.
Erratum: Notification of an important error made by the journal that affects the publication record or the scientific integrity of the paper, or the reputation of the authors, or of the journal. Corrigendum: Notification of an important error made by the author(s) that affects the publication record or the scientific integrity of the paper, or the reputation of the authors or the journal. All authors must sign corrigenda submitted for publication. In cases where coauthors disagree, the editors will take advice from independent peer-reviewers and impose the appropriate amendment, noting the dissenting author(s) in the text of the published version.
Retraction: Notification of invalid results. All coauthors must sign a retraction specifying the error and stating briefly how the conclusions are affected, and submit it for publication. In cases where coauthors disagree, the editors will seek advice from independent peer-reviewers and impose the type of amendment that seems most appropriate, noting the dissenting author(s) in the text of the published version. Addendum: Notification of a peer-reviewed addition of information to a paper, usually in response to readers' request for clarification. Addenda are published only rarely and only when the editors decide that the addendum is crucial to the reader's understanding of a significant part of the published contribution.
Decisions about types of correction are made by the editors of the journal that published the paper, sometimes with peer-reviewers' advice. This process involves consultation with the authors of the paper, but the editor makes the final decision about the category in which the amendment is published.
As soon as a Chitkara University journal has agreed to publish a correction to a published paper, the author can contact the CUPuB by email, including the full publication reference in the message. Reprints can be altered to provide the corrected version if notification is received in time.
In the Chitkara University journals, authors' corrections to supplementary information (SI) are made only in exceptional circumstances (for example major errors that compromise the conclusion of the study). Published corrections to SI are usually accompanied by a printed Corrigendum note. Authors cannot update SI because new data have become available or interpretations have changed, as the SI is a peer-reviewed and integral part of the paper, and hence part of the published record. SI cannot be amended between acceptance and publication unless a change made for technical reasons by the journal in order to publish the material on the website has introduced a significant error.
The policy of the Chitkara University journals is that corrections are rarely made to Advance Online Publication (AOP) articles before they appear in the print version of the journal. If a very significant error is discovered after publication of an AOP article but before the print version has gone to press, the editors will decide whether to amend the AOP article. If a correction is made to the online version, a footnote is added to state that: first, there was an error in the AOP version of the article; second, the error has since been corrected in the HTML and PDF versions; and third, that the article will appear correctly in a forthcoming print issue.
The journals of the Chitkara University Publications Bureau accept only papers that are original work, no part of which has been published elsewhere except as brief abstracts. When submitting a paper, the corresponding author should include along with the cover letter, copies of related manuscripts submitted or in press elsewhere. Authors must disclose any such information while their contributions are under consideration by a Chitkara University journal - for example, if they submit a related manuscript elsewhere that was not written at the time of the original Chitkara University journal submission. Consideration by the Chitkara University journal is possible if the main result, conclusion, or implications are not apparent from the other work, or if there are other factors, for example if the other work is published in a language other than English.
Taking material from another’s work and submitting it as one’s own is considered plagiarism. Such manuscripts would not be considered for publication in a Chitkara University journal. But minor plagiarism without dishonest intent is relatively frequent, for example, when an author reuses parts of an introduction from an earlier paper. The Chitkara University journal editors judge any case of which they become aware (either by their own knowledge of and reading about the literature, or when alerted by referees) on its own merits. If a case of plagiarism comes to light after a paper is published in a Chitkara University journal, the journal will conduct a preliminary investigation. If plagiarism is found, the journal will contact the author's institute and funding agencies. A determination of misconduct will lead the Chitkara University journal to run a statement, bidirectional linked online to and from the original paper, to note the plagiarism and to provide a reference to the plagiarized material. The paper containing the plagiarism will also be obviously marked on each page of the PDF. Depending on the extent of the plagiarism, the paper may also be formally retracted.
Taking material (including tables, figures, and data; or extended text passages) from the authors’ own prior publications is considered duplicate publication or self-plagiarism and is not permitted. An author reuses substantial parts of his or her own published work without providing the appropriate references. This can range from getting an identical paper published in multiple journals, to 'salami-slicing', where authors add small amounts of new data to a previous paper.
Fabricating a report of research or suppressing or altering data to agree with one's conclusions is considered fraud; this includes altering figures in such a way as to obscure, move, remove, or introduce information or features.
Confidentiality Chitkara University journals keep all details about a submitted manuscript confidential and do not comment to any outside organization about manuscripts under consideration by the journals while they are under consideration or if they are rejected. The editors themselves are not allowed to discuss manuscripts with third parties or to reveal information about correspondence and other interactions with authors and referees. Referees of manuscripts submitted to Chitkara University journals undertake in advance to maintain confidentiality of manuscripts and any associated supplementary data.
Material published by the author before submission in the following categories is considered prior publication:
Doctoral dissertations that are made available by UMI/Proquest/NDLTD/UGC INFLIBNET or institutional repositories are not considered prior publication. Similarly, the papers included as a part of the proceedings of a conference or in a compendium about a conference are not considered prior publication. But, the papers published by Chitkara, etc. (having ISSN), in such proceedings are considered prior publication. Data portions of submitted papers that have appeared on a website will be permitted, with the proviso that the author informs the Editor at the time of the submission that such material exists so that the Editor can determine the suitability of such material for publication. Failure to do so will result in an automatic rejection of the manuscript. After the article is published in CU journal, the data should be removed from the author’s website.
Authors with concerns about possible prior publication that does not fall clearly into one of these categories should contact the Chairman of CU Publications Bureau and forward the material for examination.
Images submitted with a manuscript for review should be minimally processed (for instance, to add arrows to a micrograph). Authors should retain their unprocessed data and metadata files, as editors may request them to aid in manuscript evaluation. If unprocessed data are unavailable, manuscript evaluation may be stalled until the issue is resolved. All digitized images submitted with the final revision of the manuscript must be of high quality and have resolutions of at least 300 d.p.i. for colour, 600 d.p.i. for greyscale and 1,200 d.p.i. for line art. A certain degree of image processing is acceptable for publication (and for some experiments, fields and techniques is unavoidable), but the final image must correctly represent the original data and conform to community standards. The guidelines below will aid in accurate data presentation at the image processing level; authors must also take care to exercise prudence during data acquisition, where misrepresentation must equally be avoided.
Positive and negative controls, as well as molecular size markers, should be included on each gel and blot – either in the main figure or an expanded data supplementary figure. For previously characterized antibodies, a citation must be provided. For antibodies less well characterized in the system under study, a detailed characterization that demonstrates not only the specificity of the antibody, but also the range of reactivity of the reagent in the assay, should be published as Supplementary Information or in an antibody profile database (e.g., Antibodypedia, 1DegreeBio). The display of cropped gels and blots in the main paper is encouraged if it improves the clarity and conciseness of the presentation. In such cases, the cropping must be mentioned in the figure legend. (Some journals require full-length gels and blots in supplementary information wherever possible.)
Authors should be prepared to supply the editors with original data on request, at the resolution collected, from which their images were generated. Cells from multiple fields should not be juxtaposed in a single field; instead multiple supporting fields of cells should be shown as Supplementary Information.
Specific guidelines: Adjustments should be applied to the entire image. Threshold manipulation, expansion or contraction of signal ranges and the altering of high signals should be avoided. If ‘Pseudo-coloring’ and nonlinear adjustment (for example ‘gamma changes’) are used, this must be disclosed. Adjustments of individual color channels are sometimes necessary on ‘merged’ images, but this should be noted in the figure legend. We encourage inclusion of the following with the final revised version of the manuscript for publication:
Authors using humans, animals, or fetal tissue in their experiments should refer to the following guidelines on those subjects:
For primary research manuscripts in the Chitkara University journals (Articles, Letters, Brief Communications, Technical Reports) reporting experiments on live vertebrates and/or higher invertebrates, the corresponding author must confirm that all experiments were performed in accordance with relevant guidelines and regulations. The manuscript must include a statement identifying the institutional and/or licensing committee approving the experiments, including any relevant details. Sex and other characteristics of animals that may influence results must be described. Details of housing and husbandry must be included where they are likely to influence experimental results. We recommend following the ARRIVE reporting guidelines when documenting animal studies (PLoS Bio 8(6), e1000412, 2010). For experiments involving human subjects, authors must identify the committee approving the experiments, and include with their submission a statement confirming that informed consent was obtained from all subjects.
Authors reporting phase II and phase III randomized controlled trials should refer to the CONSORT Statement for recommendations to facilitate the complete and transparent reporting of trial findings. Reports that do not conform to the CONSORT guidelines may need to be revised before formal review. Authors reporting tumor markers prognostic studies are encouraged to follow the REMARK guidelines for complete and transparent reporting. Prospective clinical trials must be registered before the start of patient enrollment in www.clinicaltrials.gov or a similar public repository that matches the criteria established by ICMJE . The trial registration number must be reported in the paper. (Trials in which the primary goal is to determine pharmacokinetics are exempt.) For describing human biospecimens, we recommend referring to the BRISQ reporting guidelines (Biospecimen Reporting for Improved Study Quality) and ensuring at least Tier 1 characteristics are provided (doi:10.1002/cncy.20147).
This publishers' policy applies to all journals published by the Chitkara University Publication, including the Chitkara University journals. Chitkara University Publication does not require authors of original (primary) research papers to assign copyright of their published contributions. Authors grant Chitkara University Publication an exclusive license to publish, in return for which they can reuse their papers in their future printed work without first requiring permission from the publisher of the journal. For commissioned articles (for example, Reviews, News and Views), copyright is retained by Chitkara University Publication. When a manuscript is accepted for publication in a Chitkara University Publication journal, authors are encouraged to submit the author's version of the accepted paper (the unedited manuscript) to PubMedCentral or other appropriate funding body's archive, for public release six months after publication. In addition, authors are encouraged to archive this version of the manuscript in their institution's repositories and, if they wish, on their personal websites, also six months after the original publication. For open access content published under a Creative Commons license, authors can replace the submitted version with the final published version at publication. In all these cases, authors should cite the publication reference and DOI number on the first page of any deposited version, and provide a link from it to the URL of the published article on the journal's website (see publications A-Z index). This policy has been developed by Chitkara University Publication publishers to extend the reach of scientific communication, and to meet the needs of authors and the evolving policies of funding agencies that wish they to archive the research they fund. It is also designed to protect the integrity and authenticity of the scientific record, with the published version on Chitkara University clearly identified as the definitive version of the article.